[consulting] REVISED RFP FOR DRUPAL DEVELOPER - Deadline November 18, 2010

Thu Nov 11 20:41:58 UTC 2010

Hi Ken,

Here's the intro to Drupal Commons: http://acquia.com/products-services and
the description page http://acquia.com/products-services/drupal-commons

The other link I sent earlier is to Acquia's own installation of Drupal
Commons, which serves as a demo site, allows you to join and try out the
functionality, and ask your questions.

On Thu, Nov 11, 2010 at 3:35 PM, Ken Williams <kwilliam at aed.org> wrote:

>  Thanks Marilyn, I really appreciate the lead and the feedback.  We'll
> revisit the budget and see how we could realign what we have.
>
>  Ken Williams
> Senior Technical Advisor
> AED Center for Leadership Development &
> Director
> New Voices National Fellowship Program
> 1825 Connecticut Avenue, NW, #1049
> Washington, D.C.  20009
> 202-884-8972
> 202-884-8419 fax
> kwilliam at aed.org
> http://cld.aed.org
> http://newvoices.aed.org
>
> Want to learn about the nation's best leadership development program for
> emerging leaders?
>
> Watch this:
>  http://vimeo.com/7168443
>
> And if you are an AED employee, visit the revamped AED Workplace AIDS Web
> site!
> http://awac.aed.org
>
>
>
> >>> Marilyn Langfeld <langfeldesigns at gmail.com> 11/11/2010 3:31 PM >>>
> Hi Ken,
>
> I preface this comment by saying I'm not a developer, rather a web
> manager/designer for an international non-profit (International Partnership
> for Microbicides). I suggest you take a look at Drupal Commons to see if
> could be used as the foundation for the project. It might help keep the
> project costs down, since customization could be added to the base
> installation, which includes most of the functionalities you require.
>
> http://commons.acquia.com/
>
> I would also say the budget sounds very low for Drupal experts, even if you
> customize a Drupal Commons installation and theme it.
>
> Best, Marilyn
>
> On Thu, Nov 11, 2010 at 3:14 PM, Matt Chapman <matt at ninjitsuweb.com>wrote:
>
>> Ken,
>>
>> I have to echo Christopher and Joel. This sounds like an interesting
>> project, that might otherwise tempt me to make an exception to my
>> general avoidance of RFPs. I might even be able to help you figure out
>> a way to get something reasonably effective for $12k. But the 3 week
>> timeline? No way. At that point, I turn and run.
>>
>> When you have less money, you need more time not less, because you're
>> probably only going to attract shop/developer who's filling out a
>> slate that already half full with better funded work, so you're less
>> likely to find an expert who can commit 120 hrs over 3 weeks.
>>
>> All the Best,
>>
>> Matt Chapman
>> Ninjitsu Web Development
>> http://www.NinjitsuWeb.com
>>
>>
>> On Thu, Nov 11, 2010 at 11:57 AM, Christopher M. Jones
>> <cjones at partialflow.com> wrote:
>> > Just to be clear: I'm not bidding. Just trying to help. This, I believe,
>> > is what Joel was talking about. Given a list of features, some are more
>> > doable than others within the clients' cost and time constraints.
>> > Fleshing out these points takes time.
>> >
>> > The conversion to Word is just one of many issues that are likely to
>> > come up as a developer puts together a proposal and estimate. Even if
>> > you had already been through this process, three weeks would not be
>> > enough time to implement the spec. From start to finish, this is a three
>> > to six month project.
>> >
>> > On 11/11/2010 02:32 PM, Ken Williams wrote:
>> >>
>> >> Thanks Christopher. I've been checking with folks here. There are some
>> >> unfixed costs we've been waiting to come in, and they have, and I
>> expect
>> >> the budget will land around $18 K. Where the Drupal modules do not
>> >> already exist, we'll need to assess whether to pay for additional
>> >> programming. Yes, I've been uncertain about the Word conversion
>> options,
>> >> whether there is a wiki module that converts to word or PDF, and we may
>> >> just need to head toward GoogleDocs for that particular component of
>> the
>> >> initiative
>> >> Ken Williams
>> >> Senior Technical Advisor
>> >> AED Center for Leadership Development &
>> >> Director
>> >> New Voices National Fellowship Program
>> >> 1825 Connecticut Avenue, NW, #1049
>> >> Washington, D.C. 20009
>> >> 202-884-8972
>> >> 202-884-8419 fax
>> >> kwilliam at aed.org <mailto:kwilliam at aed.org>
>> >> http://cld.aed.org <http://cld.aed.org/>
>> >> http://newvoices.aed.org <http://newvoices.aed.org/>
>> >> Want to learn about the nation's best leadership development program
>> for
>> >> emerging leaders?
>> >> Watch this:
>> >> http://vimeo.com/7168443
>> >>
>> >> And if you are an AED employee, visit the revamped AED Workplace AIDS
>> >> Web site!
>> >> http://awac.aed.org <http://awac.aed.org/>
>> >> .
>> >> >>> "Christopher M. Jones" <cjones at partialflow.com> 11/11/2010 2:20 PM
>> >>>
>> >> This doesn't get better. Four years of experience in the Drupal space
>> >> has taught me to run from RFPs with fixed time lines and fixed (low)
>> >> budgets. Moreover, I've learned to run from clients that already have
>> an
>> >> idea of "what should be difficult". In fact, depending on the detailed
>> >> specs of the features you mention, some of them could be involved
>> (e.g.,
>> >> "Conversion to Word." That's huge, right there).
>> >>
>> >> My process when evaluating an RFP is to give a general, ballpark
>> >> estimate and then build it out if the client is still interested. Based
>> >> on what I've read in this thread, I would put this at between 2 and 300
>> >> hrs. At 100.00 / hr that would be about 30,000, more than twice your
>> >> maximum budget.
>> >>
>> >> I'd suggest that you pare your rfp down to essential features-- enough
>> >> to satisfy investors' minimum expectations, and let your deadline be a
>> >> pre launch, evaluation deadline.
>> >>
>> >> It's too bad. This looks like a really cool proposal.
>> >>
>> >> On 11/11/2010 01:58 PM, Ken Williams wrote:
>> >> >
>> >> > hi Joel, the integration would not be with an existing site, we'll
>> have
>> >> > to do some development there, essentially with space for news
>> (editors),
>> >> > columns, threaded discussion, and perhaps some ad banners - fairly
>> >> > straightforward. The publishing house will be just be a basic about
>> us,
>> >> > news, submit a proposal, and buy a book (e-commerce). I'm not
>> imagining
>> >> > further integration with the main site beyond a tab or link to those
>> two
>> >> > sites.
>> >> > We have to pay out all of our invoices by the middle of January, as
>> this
>> >> > work is grant funded, hence the tight timeline. I expect us to have
>> all
>> >> > of the basic specs by end of next week.
>> >> > The components should not be difficult:
>> >> > Home page / network news
>> >> > Member profiles (with some adaptation as speakers bureau and
>> consultant
>> >> > database - e.g., a few more fields)
>> >> > Collaborative space (wiki functionality)
>> >> > Threaded discussions - usually about a current event or framing an
>> issue
>> >> > An idea databank (form driven, tagged or searchable, convertabile to
>> >> Word)
>> >> > Resource library (links and documents)
>> >> > Classifieds
>> >> > Connectors to our youtube station, podcasting station, and our
>> facebook
>> >> > group (may just be gadgets)
>> >> > Donate now
>> >> > I suspect with most of these we could just set up administrative
>> >> > permissions, identify existing drupal modules, and modify as needed.
>> >> > For the interface, we have colors already, and a logo, though I might
>> >> > tweak the latter. So I think it is fast paced, but doable. We will
>> take
>> >> > responsibility at our end for giving a master plan of functionality,
>> >> > though input would be welcome about how to add value to it.
>> >> > Best,
>> >> > Ken
>> >> > Ken Williams
>> >> > Senior Technical Advisor
>> >> > AED Center for Leadership Development &
>> >> > Director
>> >> > New Voices National Fellowship Program
>> >> > 1825 Connecticut Avenue, NW, #1049
>> >> > Washington, D.C. 20009
>> >> > 202-884-8972
>> >> > 202-884-8419 fax
>> >> > kwilliam at aed.org <mailto:kwilliam at aed.org>
>> >> > http://cld.aed.org <http://cld.aed.org/>
>> >> > http://newvoices.aed.org <http://newvoices.aed.org/>
>> >> > Want to learn about the nation's best leadership development program
>> for
>> >> > emerging leaders?
>> >> > Watch this:
>> >> > http://vimeo.com/7168443
>> >> >
>> >> > And if you are an AED employee, visit the revamped AED Workplace AIDS
>> >> > Web site!
>> >> > http://awac.aed.org <http://awac.aed.org/>
>> >> > >>> Joel Farris <joel at transparatech.com> 11/11/2010 11:49 AM >>>
>> >> > Ken, am I reading this correctly? $12,000 for development of a new
>> >> > Drupal site that will "fully integrate" with an existing online
>> >> > newspaper/publishing site, have user profiles + forums, and to be
>> >> > completed in only three weeks of development? (at ~$100/hr for drupal
>> >> > expertness, that's 120 hours)
>> >> >
>> >> > This can't possibly be right, can it? I mean, the technical specs
>> alone
>> >> > would take about 40 hours to document before even beginning work due
>> to
>> >> > the "integration" aspects of the site, and that's even before you
>> count
>> >> > the "what does it look like" in regards to theming.
>> >> > --
>> >> > Joel Farris
>> >> > TransparaTech, Inc
>> >> >
>> >> >
>> >> >
>> >> > On Nov 11, 2010, at 7:56 AM, Ken Williams wrote:
>> >> >
>> >> > > Note: We have changed the RFP to invite bids from developers
>> outside
>> >> > the DC metropolitan area.
>> >> > >
>> >> > > Contact: Ken Williams
>> >> > > Senior Techical Advisor
>> >> > > AED Center for Leadership Development
>> >> > > kwilliam at aed.org
>> >> > > 202-884-8972
>> >> > >
>> >> > > Call for Proposals
>> >> > > Drupal Portal Developer
>> >> > > Consultant/service provider must be an advanced programmer who can
>> >> > demonstrate capacity and experience in developing scalable,
>> enterprise
>> >> > level sites within a short time frame, and provide at least 5
>> >> > demonstration sites and client references.
>> >> > > The portal will include both private / members only content
>> >> > (intranet) and public content (extranet).
>> >> > > The portal will include user profiles, threaded discussions,
>> >> > collaborative spaces, document libraries, searchable databases,
>> >> > integration with an online newspaper and publishing house, and
>> >> > multi-media content.
>> >> > > This is a fixed price agreement for development of the site.
>> Maximum
>> >> > budget: $12,000 plus agreed upon standard expenses.
>> >> > > No funds are available to the consultant/vendor for ongoing
>> >> > maintenance, administration, or additional development of the site
>> >> > beyond January 10, 2010.
>> >> > > AED will hold complete ownership of the site and the contract
>> manager
>> >> > will share all administrative privileges with the AED contract
>> manager.
>> >> > > Scope of work:
>> >> > > Meet with AED staff at least 3 times between now and January 31,
>> >> > 2011. Standard approved travel expenses are covered.
>> >> > > Participate in weekly conference calls (typically 60 minutes), in
>> one
>> >> > in- person input meeting of the New Voices Network task force
>> (December
>> >> > 17, 2010).
>> >> > > Except where otherwise agreed, meet face to face at least once a
>> week
>> >> > with the AED contract manager.
>> >> > > Develop and deliver a memo summarizing the proposed overall
>> >> > architecture of the portal, with options for interfaces and
>> navigation
>> >> > and a graphic representation or mapping of all functionalities.
>> >> > [Deadline: November 22, 2010]
>> >> > > Identify and recommend Drupal Modules for integration into the
>> >> > design, with a short summary of what capacities the modules will
>> >> > contribute to the portal. [Deadline: November 22, 2010]
>> >> > > Develop and deliver a portal that is ready to go live by January
>> 10,
>> >> > 2011.
>> >> > > Produce and deliver a guide for maintenance of the portal by fully
>> >> > independent administrators and for publishing by editors or content
>> >> > managers. [Deadline: January 3, 2011].
>> >> > > The New Voices Network is a growing, nationwide community of
>> >> > progressive emerging human rights leaders. AED is a global nonprofit
>> >> > with nearly 2000 staff members, over 250 programs, and presence in
>> all
>> >> > 50 states and over 150 countries. Visit: www.aed.org
>> >> > > AED does not currently have a dedicated Drupal developer or vendor.
>> >> > Proposals should be no longer than 5 pages and speak to the
>> >> > consultant/vendor's qualifications, proposed strategy and capacity to
>> >> > meet the RFP requirements, and references.
>> >> > >
>> >> > >
>> >> > >
>> >> > > Ken Williams
>> >> > > Senior Technical Advisor
>> >> > > AED Center for Leadership Development &
>> >> > > Director
>> >> > > New Voices National Fellowship Program
>> >> > > 1825 Connecticut Avenue, NW, #1049
>> >> > > Washington, D.C. 20009
>> >> > > 202-884-8972
>> >> > > 202-884-8419 fax
>> >> > > kwilliam at aed.org
>> >> > > http://cld.aed.org
>> >> > > http://newvoices.aed.org
>> >> > >
>> >> > > Want to learn about the nation's best leadership development
>> program
>> >> > for emerging leaders?
>> >> > >
>> >> > > Watch this:
>> >> > > http://vimeo.com/7168443
>> >> > >
>> >> > > And if you are an AED employee, visit the revamped AED Workplace
>> AIDS
>> >> > Web site!
>> >> > > http://awac.aed.org
>> >> > >
>> >> > > _______________________________________________
>> >> > > consulting mailing list
>> >> > > consulting at drupal.org
>> >> > > http://lists.drupal.org/mailman/listinfo/consulting
>> >> >
>> >> > _______________________________________________
>> >> > consulting mailing list
>> >> > consulting at drupal.org
>> >> > http://lists.drupal.org/mailman/listinfo/consulting
>> >> >
>> >> >
>> >> >
>> >> > _______________________________________________
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>> >> > consulting at drupal.org
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>> >>
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>> > consulting at drupal.org
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>
>
>
> --
> Best, Marilyn
>
> http://twitter.com/MarilynsView
>
>
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-- 
Best, Marilyn

http://twitter.com/MarilynsView
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